Personal Trainer Client Record Book | Printable + Tablet PDF

Keep every client's details, patch tests and treatment notes in one tidy place. This personal training client record book comes as two PDFs: a printable A4 version for a ring binder, and a linked tablet version for GoodNotes, Notability, Xodo or Samsung Notes.

What's inside

Client pages (one set per client):

• Client profile: contact details, emergency contact, experience, current activity, past injuries, availability and what they enjoy, plus consent
• Health screen: a record of the PAR-Q you used (your own, insurer-approved one), the outcome, medical go-ahead, things to bear in mind and a re-screen log
• Goals and measurements: main goal, why it matters, 4 and 12 week goals, and a measurements tracker table
• Programme: phase, weeks and days, with two training day tables for exercises, sets, reps, load and tempo
• Session log: date, focus, main work, RPE, how they felt and what to do next time

Plus: a how-to-use page, a plain-English UK GDPR page on keeping client records safe, a client index and notes pages.

Two versions

• Printable PDF (11 A4 pages): print the client set as many times as you need. A wide left margin leaves room for hole punching.
• Tablet PDF (294 pages): a contents page and A to Z tabs on every page. Each letter has a divider and room for two clients, and every page links back to contents.

Who it's for

Personal trainers and fitness coaches who want proper records without paying for software.

Delivery

This is a digital download. After checkout you get a download link. Nothing is posted.

Questions

Which apps does the tablet version work in?
Any PDF note app that keeps links, such as GoodNotes, Notability, Xodo or Samsung Notes. If a link does nothing, switch to read mode or tap with your finger instead of the pen.

What if I have more than two clients for a letter?
Most note apps let you duplicate pages, so copy a client set and add it after that letter. On paper, just print another set.

Is this a PAR-Q?
No. The health screen page is a record sheet that prompts you to use the PAR-Q or health questionnaire your insurer or governing body asks for, then note the outcome. It is not a medical form.

Good to know

• These are blank forms and record sheets. They are not legal, medical or insurance advice, and they do not replace your insurer's rules or your product instructions.
• The GDPR page is a friendly starting point, not legal advice. See ico.org.uk for the full guidance.
• Copied pages in a tablet app keep links to the original pages, so use the tabs to get around.
• For your own business use. Please do not resell or share the files.